Office Manager / Team Administrator

About the company:
A national property development business with an established presence and significant ambitions for the residential, commercial, and industrial & logistics sectors. Established for nearly 20 years, recently they have grown significantly - both in terms of the size of the team and their portfolio - and are looking to scale up even further in 2024.
On the back of recent promotions in the team in Birmingham, they currently have an opening for a Team Administrator. Reporting to the Development Assistant, the successful candidate will manage three floors of office space in a rapidly expanding Birmingham City Centre office as well as the reception for all visitors.
Job Responsibilities:
You should also be comfortable answering inbound phone calls, coordinating meetings and other office events, as well as handling senior management's diaries.
The Role:
* Office upkeep – ensure the office is well stocked, clean and tidy, and is presented well.
* Manage the Birmingham office reception area and related services provided, e.g. front of house, switchboard, sorting post, meeting rooms and hospitality.
* Management of all internal meetings to include:
* Setting up of IT if guests joining via Teams
* Preparation of the room
* Meeting and greeting guests
* Inductions with new starters including:
* Building walk throughs
* IT set up
* Introductions to colleagues and point of contact for any office related queries
* Supporting the development team with any ad hoc duties that are required. These could include:
* Printing documents
* Binding presentations/documents
* Preparing reports
* Minute taking
* Schedule meetings and appointments for various team members.
* Diary management for MD’s and senior management.
* Submit expenses for MD’s on a monthly basis.
* Order office stationary and perishables as required. Ensure that everything is well stocked and tidy.
* Book transport and accommodation as and when requested by internal team.
* Maintain high visual standards in our office environment. Point of contact for building management.
* Assist with organising company events and conferences.
* Liaise with IT support on behalf of the team.
* Ensure that health and safety policies are up to date.
* Designated fire marshal – training provided.
* Designated first aider – training provided.
About you:
Previous proven experience in a front of house and/or administrative role
Good interpersonal and time management skills
Good knowledge of Microsoft Office applications
Good verbal and written communication skills
A keen eye for detail, with the willingness to learn and take initiative
The Reward:
In return, you will receive a competitive salary of up to £35,000 depending on experience. You'll work for a highly regarded, profitable and growing organisation, offering excellent opportunities for development and progression through the business