QHSE Assistant

QHSE Assistant

Up to 35,000

GDPR. Role is London based and supporting Cambridge, Liverpool, Oxford and Dublin offices, and where necessary to attend alternative sites.

Resourcing Group have an exciting opportunity to join one of the global law firms that serves the world most innovative people and businesses

The company are looking for a QHSE Assistant to support the QHSE team in implementing and maintaining effective quality, health, safety, and environmental management systems. The role involves providing admin support to and assisting the QHSE Manager in ensuring the delivery of health and safety systems and processes in line with statutory responsibilities and maintaining effective health and safety programs to ensure a safe and secure work environment for all employees, clients, and visitors. Maintaining information in a confidential manner, adhering to GDPR

Some of the key responsibilities:

Documentation and Record keeping

Maintain accurate and up-to-date documentation related to QHSE policies, procedures, and records.

Assist in the development and updating of QHSE manuals, guidelines, and documentation.

Support Cambridge, Liverpool, Oxford and Dublin offices

Compliance Monitoring

Conduct regular site inspections and assist with annual audits to ensure compliance with applicable quality, health, safety, and environmental regulations and standards.

Assist in identifying areas for improvement and implementing corrective actions.

Assist in provision and upkeep of safety and biohazard kit where necessary.

Assist QHSE Manager in ensuring firm achieve ISO 45001 accreditation and help maintain management system.

Training and Awareness

Support in the development and delivery of QHSE training programs for employees.

Assist in promoting awareness of QHSE policies and procedures throughout the organization.

Management of training certificates and the training matrix

Incident Investigation

Participate in incident investigations to determine root causes and contribute to the development of preventive measures.

Assist in the preparation of incident reports and recommendations.

Risk AssessmentSupport the QHSE Manager in conducting risk assessments and implementing risk mitigation measures.

Assist in the development of emergency response plans and procedures.
Co-ordinate online and 1 to1 Workstation assessment and new and expectant mothers assessments and organise additional equipment as necessary.

Communication
To deal first hand with general health & safety enquiries, manage tine QHSE inbox and liaising with other staff as necessary, and advising accordingly.
Collaborate with different departments to ensure effective communication and coordination of QHSE initiatives.
Assist in the preparation of reports and presentations on QHSE performance for Safety Working Group meetings and minute quarterly.
Manage updates to contents on the QHSE intranet page and ensuring Health and Safety notices are up to date.
Be the first point of contact for first aid and fire warden volunteers i.e. Fire wardens and first aiders.
Ensure site inductions are up to date and available for new starters and onsite contractors.
Provide new starter inductions for all UK sites and Dublin.

Continuous ImprovementContribute to the continuous improvement of QHSE processes and procedures.

Participate in regular reviews and updates of QHSE management systems.
Support in the creation, advertisement & implementation of Health & Safety Campaigns.
To be responsible for recording and acknowledging any QHSE queries or concerns, tracking and monitoring progress against actions.Selection criteria

Desirable: experience in setting up and auditing Integrated Management Systems ISO certified

Have NEBOSH National/International General Certificate in Occupational Health and Safety and bachelor's degree in a relevant field (e.g., Environmental Science, Quality Management, Engineering)

Desirable: NEBOSH Level 6 National/International Diploma for Occupational Health and Safety Management Professionals or Occupational Safety and Health Management BSc or similar

Strong experience working within United Kingdom and Ireland relevant QHSE regulations, standards, and best practices.

Institution of Occupational Safety and Health membership or similar

Strong organisational and documentation skills.

Interested?

Contact Liv Longstaff-Browne

(url removed)

Resourcing Group is acting as an Employment Agency in relation to this vacancy