Posted in: Marketing in Birmingham | Posted: |
Executive Assistant
£32,000 - £35,000
Birmingham
BCR/JH/11084a
Are you ready to bring your energy and expertise to a prestigious client in a fast-paced environment? Bell Cornwall Recruitment is excited to announce an incredible opportunity for a driven and highly competent Personal Assistant / Senior Administrator.
About the Role: As a Personal Assistant / Senior Administrator, you will play a vital role in supporting our Partners, building strong client relationships, and delivering exceptional secretarial and administrative support. You'll also manage our Practice's Social Value initiatives and help achieve related goals and targets.
Key Responsibilities:
Clients:
Proactive diary management for two Partners, creating detailed daily itineraries with relevant information.
Efficient email management: reading, forwarding, responding, flagging actions, and archiving as needed.
Maintaining a precise action list for Partners with clear deadlines and accountability.
Organizing domestic and international travel arrangements.
Providing ad hoc support, including minute-taking, filing, and screening telephone calls.
Coordinating new opportunities and business actions for Partners.
Assisting with research and presentation preparation.
Managing and updating the client database.
Overseeing Birmingham's Social Value goals and initiatives.People:
Arranging regular internal meetings with Studio Leads for each Partner.
Monitoring and approving annual leave for Studio teams, highlighting potential clashes or project deadlines.Finance:
Managing Partners' expenses, ensuring compliance with company policies and accurate record-keeping.
Preparing purchase orders on Rapport and being aware of office and project budgets and authorisation limits.
Assisting the Finance team with month-end requirements, including time sheet and sales invoice submissions.
Championing all modules on Rapport (ERP system) and providing training where required.Quality:
Confirming IT requirements for room bookings to ensure proper setup.
Mastering internal office systems (Rapport, Newforma), promoting their use and quality management.
Assisting with preparing information to maintain ISO 9001/14001 accreditation.
Maintaining project information on Rapport for marketing and communication opportunities.Qualifications:
Level 3 Business Administration or equivalent.Knowledge & Experience:
At least 3 years in a PA or senior administrative role.
Proficiency in Microsoft Office 365 applications (advanced level).
Familiarity with Rapport, Newforma, or other CRM applications.
Experience with Adobe suite applications.
Experience working in a busy office environment.Personal Attributes:
Clear thinker with the ability to balance and evaluate complex situations.
Professional communication skills at all levels.
Strong organisational skills with exceptional attention to detail.
Team player attitude with flexibility and a willingness to assist others.
High energy and reliability.
Loyalty and reliability.Why Join Us? If you are proactive, organised, and passionate about providing exceptional support in a dynamic, high-energy environment, Bell Cornwall Recruitment wants to hear from you! Contact us or visit our website for more details.
Interested? Please click the 'APPLY' button now!
BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.
BELL CORNWALL RECRUITMENT
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(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)