Facilities Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coord
Job Responsibilities

To oversee the delivery of planned and reactive works across a portfolio of Iron Mountains sites within the contractual SLA and KPI requirements.
To liaise with the various customer contacts to build strong and effective working relationships
To monitor, maintain and update Statutory and Non-Statutory Compliance records and documentation.
To manage the financial aspects of the contract
To build a strong and effective working relationship with the relevant Iron Mountain contacts
To own and control all financial, administrative and commercial aspects of the contract.
To participate in internal and client meetings as appropriate.
To prepare and issue reports as requested by contract management team. Reports include (but are not limited to) :
Weekly WIP review
Open Purchase Orders
Invoice Pool
Jobs Billed in the Month
Monthly Contract Review
Monthly client KPI pack (Monthly Report)
Keeping Cost plan / financial records up to date
and track all tasks via the Work Order / CAFM management system (Service Insight)

To review and monitor vendor performance to ensure they deliver good quality of service and value for money
To build a basic understanding and familiarity with site operations in order to better understand Iron Mountain's priorities and needs

Person Skills

Good PC based skills, with experience in Word/Excel and Outlook - intermediate level.
PPM records logged and maintained up to date
Service partner service sheets logged / maintained up to date
Logbooks on shared drive maintained up to date as required
Sharepoint repository maintained up to date as required

RESPECT: We act with consideration for others' ideas and share information openly to inspire trust and encourage collaboration
INTEGRITY: No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for
SERVICE: We approach our clients challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities
EXCELLENCE: We focus relentlessly on creating winning outcomes for our clients, employees and shareholders
About CBRE Global Workplace Solutions:
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."

Application Process:
Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.
Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.
No agencies please.
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
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