Posted in: Administrative and Support Services in United States | Posted: |
The Office Manager directly impacts the firm’s ability to service clients and to attract and retain quality team members. The Office Manager will be responsible for the day-to-day office operations and assisting the leadership team with projects and programs to meet firm goals.
Play an integral role in the tax process to include coordinating the facilitation of the inflow of information, processing of client deliverables, coordination of e-file and electronic delivery of tax returns
Maintain documentation and improve efficiencies and standardization of firm processes and procedures
Manage vendor relationships, office equipment and office supplies inventory and place orders as necessary
Coordinate and manage maintenance of building and grounds including day to day building cleanliness and recommendations for building maintenance and updates
Provide other administrative support as necessary, including scheduling and coordination of office or firm-wide events, training and other meetings
Supervise, mentor, train and oversee day-to-day operations for administrative team members
Oversee day-to-day operations of accounts receivable and accounts payable including daily posting of client payments and bank deposits, posting and printing client invoices and statement printing, coordinating payable and expense reimbursements for payment in accordance with firm policies and procedures
Partner with human resources on the coordination of recruitment and onboarding of new team members
Assist firm marketing team with coordination of local marketing efforts including building community relationships
Requirements
Associate degree in business or relevant work experience required
3+ years of office manager experience preferred
Strong technology skills including Microsoft Office applications
Ability to work on multiple projects and meet deadlines
Ability to communicate clearly in writing and verbally
Team player
Ability to think innovatively
Benefits
Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.