Freelance Executive Assistant

Job Description
GENERAL SUMMARY
This position will provide administrative support to the Lexus National Executive Director and Management Directors. The Freelance Executive Assistant’s primary function is to provide the support and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly. This person focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments. Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the team. They must enjoy working with a large, changing team in an open, social, and proactive manner.
­­Day to Day:
Maintains executives meeting calendar management (schedule, move, cancel and make choices on meeting conflicts, etc.)
Book meetings and confirm attendees and in-room needs for meetings
Book travel and confirm details/changes
Expenses – track and submit reimbursements for travel, etc.
Develop documents and presentations for the director and team as needed
Administratively collaborates with multiple agency teams
Organizes group outings/events when needed
Organizes group meals when needed
Experience:
1 - 2 years of experience in a fast paced office, supporting multiple individuals
Experience working in Advertising or a similar creative environment
Proficient with Microsoft Office and email, including calendaring
Has proven skills in creating reports and spreadsheets
Communicates effectively with internal and external groups
Education: A Bachelor’s degree is preferred.
Skills and Abilities: This person must be highly organized, with a charismatic and varied communication style.  Has strong communication (verbal and written) skills. Is organized and detail-oriented. Ability to multitask successfully, keeping a number of assignments and priorities on track.