Talent & Culture Administrator

Job Description
Purpose
This job exists to assist with employee benefits, provide administrative support for Labor Relations, Learning, and Recruitment as needed, and help coordinate and support the actions of the team in all elements of the Talent & Culture Department.  The T&C Coordinator is responsible for ensuring an environment exists where Colleagues perceive they have been responded to in a friendly, helpful and fair manner by T&C management, and where colleagues obtain accurate benefits and other related information about the hotel, T&C programs and policies, and for providing administrative support for Labor, Learning, and Recruitment efforts. This is an hourly position paying $28-30/hr.
Key Interactions
Internally
Property Leaders and Colleagues
Externally
HR Service Providers
Candidates
School Faculty & Students
Various Union representatives
Primary Responsibilities
Employer Branding
Support all employee relations activities such as recognition and celebrations.
Manage maintenance of event calendar; promote, create/order collateral as needed, set up and take down in a timely manner for holidays and diversity celebrations.
Assist with internal recognition programs like Heartist of the Month nomination and tracking process, create supporting materials, and promotion of results.
Update T&C boards to reflect current communications, policies, and employee-based events.
Recruitment and Selection
Assist the Assistant Director with SmartRecruiter functions as needed.
Assist with the creation of integration plans for leadership new hires and coordinate schedules accordingly.
Support the onboarding of new hires. Ensure new hire paperwork is completed thoroughly and accurately.
Induction and Onboarding
Follow and implement all Company and brand established onboarding procedures which ensure new colleagues feel welcome and all team members are prepared for the new colleagues’ arrival;
Assist Assistant Director with delivering orientation.
Manage all new hire paperwork and files.
Compliance
Understand, communicate, implement, and adhere to all Talent & Culture policies & procedures.
Assist Assistant Director with LOA paperwork and submissions to respective agencies.
Maintain all benefit program information in an easy to access manner.
Manage commuter check program.
Administration
Assist with maintenance of job descriptions and job specifications
Maintain all employee files including current, confidential, and terminated statuses
Assist with the day to day administration and coordination of all activties within the Talent & Culture Department including: filing, photocopying, collating, mail, courier, phone and fax; typing of correspondence, reports, charts, tables, brochures and other collateral materials; drafting correspondence on own initiative for the approval of the Talent & Culture Assistant Director/Director; maintaining a confidential, accurate and organized filing system for employee personnel and disciplinary files;
Data entry and tracking of information into HR Systems (employee action forms, new hire files, status changes, training, benefits, pension, payroll audit trail, etc.).
Create name badges and IDs as needed.
Health & Wellness
Support a safe working environment by ensuring local regulations are posted and upheld for workplace health and safety;
Participate in regular fire drills, evacuations and training on safety and emergency procedures.
Support Director of Security by tracking Safety training topics and meeting minutes.