Facilities Coordinator

The purpose of the role is:
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and
corporate real estate management. We are recruiting a Facilities Coordinator to join the
team located in Cambridge. The successful candidate will be responsible for providing the
operational delivery of all Facility Management services for the global life sciences client. You will also be the HSE champion for 2 sites in the UK (Cambridge & Camberley).

Key Tasks:

Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements
Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements
Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising
Act as a HSE Champion across 2 sites in Cambridge and Camberley, delivering safety inspections and general HSE tasks.
Comply with HSE requirements as outlined within the SLA and as instructed by the company policy
Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities
Report all accidents, occupational illnesses and emergencies in relevant books/documentation
Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements
Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
Carry out Mail Room activities including receipt, sorting and distributing incoming and outgoing post to and from mail collection points, keeping post tray names up to date, ensuring areas are tidy and that uncollected post is distributed
Check that printers and photocopiers are supplied with paper and change toner cartridges when required
Monitor and maintain stationery levels
Deliver goods received to correct destination/person
Co-ordinate site waste and recycling arrangements
Carry out statutory fire testing and associated checks
Co-ordinate with Security and report any faults on access entry system where necessary
Raise Purchase Orders for goods or services as required, in compliance of business controls at all times
Approve invoices; goods received notes and statements for payment purposes
Act as responsible person in line with DFA to carry out cost control function
Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
Act as deputy in the absence of line management
Provide and arrange cover for the FM team as defined by line management