Administrative Assistant

We are a Portland-based 4th Party Logistics provider, focused on providing custom freight programs for manufacturers, distributors, and direct-to-consumer companies. We are a small, stable company that has been in business since 1996.
We are looking for an Administrative Assistant to provide on-site support in key areas of our company. The ideal candidate will be a Jack-or-Jill-of-All-Trades type, able to provide strong problem-solving skills when dealing with internal and external customers.
Primary Duties
·         Report creation, formatting, and distribution to internal and external customers.
·         Provide backup to the Finance Manager by assisting in AR/AP functions within QuickBooks Online.
·         Retrieving data sets from internal systems for analysis by various departments.
·         Creating and maintaining customer profiles in the various company programs.
Secondary Duties
·         Aid with quality assurance reviews of data previously entered.
·         Aid in the processing of customer freight claims.
·         Work on special projects as assigned by the management team.
·         Aid with basic IT duties such as replacing toner, keyboards, monitors and troubleshooting basic system issues.
We need a candidate that is very sharp, capable of multi-tasking and taking initiative. This is not a position that can be performed half-heartedly, your deliverables will impact the team daily and you will be expected to live up to the company expectations.
* The title of the position may change in the future
Please DO NOT call or stop by the Office.
Requirements
·         Proficient at MS Excel, Outlook and Teams.
·         Basic experience with QuickBooks or QuickBooks Online.
·         Prior experience troubleshooting data-intensive issues.
·         Must always possess and exhibit the highest level of moral and ethical standards.
·         Excellent interpersonal and communication skills.
·         Understanding of and ability to maintain confidentiality of all company information.
·         Previous freight or parcel job experience preferred.
Benefits
·         Medical, Dental & Vision Insurance
·         401K with Company Match (after 1 year of employment)
·         Profit Sharing
·         6 Paid Holidays
·         Paid Time Off