Bid/Proposals Coordinator

Bid/Proposal Coordinator

Job Summary

To assist in the process of preparing bids, tenders and other relevant documentation, ensuring bids have high levels of quality control prior to submission (in all aspects of drafting, formatting and proof reading).

Duties & Responsibilities

* Act as a central point for both bidding and graphic update requests

* Working closely with the Pre-Construction Director to plan, prepare and design tenders, interview presentations and any other required documentation needed for bespoke submissions

* Coordinating tenders from start to submission, contributing content where necessary

* Bring new and relevant graphic design ideas to the team that can be implemented

* Ensure consistent branding for all company specific documents

* Collating all relevant information for submission documentation from the team members and format to the company quality standard

* Update and maintain a library of company standard bid documents

* Maintain submissions records and make available master document sets

* Update site logistic plans and project phasing plans through any means necessary (usually PowerPoint or Bluebeam) to ensure they are at the company quality standard

* Collating all information for Pre-Qualification questionnaires

* Updating of internal database for tender, interview, Pre-Qualification and miscellaneous documents

* Maintaining accurate and timely records of bids and their outcomes, from which management reporting can be produced

* Working collaboratively and communicating effectively with other areas of the business to provide exceptional support

* To work to the Company’s Quality, Environmental and Safety Management System standards and performance criteria including delivering the objectives set

* To co-operate on matters of health and safety and follow the training provided. To take reasonable care of personal and other’s health and safety at all times

* Any other duties consistent with the role of Bid Coordinator as may be required from time to time.

Qualifications/Experience

* Working towards a degree (or equivalent) in a similar field

* Excellent IT skills – proficient in Microsoft suite of programmes (Outlook, Word, Excel, PowerPoint)

* Experience of coordinating the bid process (ideal but not essential)

* Proficient experience using Adobe InDesign software

* Awareness of and adherence to company policies and health and safety requirements.

Competencies

* Can demonstrate commercial awareness and a strong understanding / have a willingness to learn all elements of the construction process

* Able to create and follow clearly set-out processes

* Methodical, analytical and organised with an attention to detail

* Excellent communication skills both written and verbal

* Personable and effective team player

* Open to feedback with a willingness to learn and improve