פורסם ב: אדמיניסטרציה ושירותי תמיכה ב- האוסטון | פורסם: |
Job Description
We are seeking a self-motivated, detail oriented, and collaborative Administrative Assistant ideally with previous experience in the architectural, engineering, or construction industry. This position will be working directly with worldwide administration team, technical experts, project managers, sub-consultants, and clients from our USA office locations including: Houston, Baton Rouge, New York, Boca Raton, Kalamazoo, Seattle, and Madison .
This position reports directly to the Head of Operations and we are open to hiring for this role in our Madison, New York or Houston office.
Job Responsibilities
Office management support and coordination (building access, alarms, answering phone, voicemail, parking passes, property management communication, maintenance of paper files, paper shredding, ordering supplies, travel arrangements, courier services, mail, etc.)
Local administrative support (including providing support other office locations as needed)
Proposal & Project support (coordination, document proofreading/formatting, filing, quality management system data input, and support).
Database update support (e.g., updating our Vantagepoint tool with project resource forecasts)
Industry Conference Support (sign-up, registration, booth, business cards & marketing materials)
Support Accounting administrative activities (expense support, timesheet support, report creation)
Optional: Marketing specialtyCoordination, creation and scheduling of LinkedIn content (Canva, Hootsuite)
Website creation/updating capabilities and assets (WordPress)
Support with Marketing activities (internal/external content including presentations, capability statements, flatsheets, and branding materials)
Graphics development for websites, presentations, proposals, and marketing materials
Flexibility to work with others in Eastern through Pacific Time Zones as needed.
Occasional travel may be required from time to time
Other duties as assigned.