Publisert i: Annet i San Francisco | Posted: |
Job Description
Under direction, the 1844 Senior Management Assistant performs difficult and complex professional level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements, leases and grants; evaluation and development of management policies and procedures; management of department specific programs and functions.
Essential Functions
Manages office resources and operations: monitors available budget and maximizes use of existing staff and resources; administers acquisition of equipment/materials; oversees purchasing, billing and inventory control; coordinates building security, maintenance and utilization of space.
Manages clerical & technical support activities; compiles and produces a variety of status reports for management; ensures compliance with established departmental policies, procedures and goals, as well as legal requirements and regulatory mandates.
Supervises the work of assigned staff: plans, assigns, directs and reviews work; monitors and evaluates performance of subordinate personnel; completes performance appraisals and counsels employees; provides training and aids in staff development: fosters cooperation and teamwork amongst staff.
Coordinates work and/or planning functions and serves as a liaison to promote working relationships with other offices, programs, agencies, contractors, departments and members of the public to meet established goals and objectives: arranges meetings, develops agenda and conducts meetings as needed; participates in department meetings, including making presentations; may represent department at meetings and hearings.
Performs a variety of research and reporting functions identifies issues; consults with departmental personnel and other individuals/experts; evaluates information and documentation from a wide variety of sources conducts surveys and needs assessment:
Develops, reviews and evaluates policies, procedures and work practices; c views and evaluates the effect of proposed and existing legislation, regulations and law on organizational structure and operations; develops/recommends and implements changes to policies and procedures in compliance with overall City/departmental policies and goals.
Performs or assists in budget development, resource planning, and fiscal reporting: assesses staff and resource needs of office, program, operation or section based on research and consultation with managers and administrative staff: reviews budget requests from departmental managers; assists in development of annual departmental budget; monitors revenues and/or expenditures; performs fiscal/financial analysis; gathers information and prepares reports related to budget, fiscal, resource and staffing issues.
Other duties may be assigned consistent within the 1844 job specifications.
