Legal Receptionist

The Law Office of Wood & Wood, a reputable law practice in the legal industry, is seeking an entry-level Legal Receptionist to join our team. As the first point of contact for our clients, the Legal Receptionist will play a vital role in providing exceptional customer service and administrative support within our busy office environment.
Responsibilities
Welcome and greet clients and visitors in a friendly and professional manner.
Answer incoming phone calls and direct them to the appropriate team members.
Maintain and manage the reception area to ensure it is clean and organized at all times.
Schedule appointments and manage calendars for attorneys and legal staff.
Assist in drafting and preparing legal documents, such as correspondence and memos.
Handle incoming and outgoing mail, faxes, and emails, ensuring they are distributed to the correct recipients.
Manage inventory of office supplies and order as necessary.
Coordinate and schedule meetings and conference rooms, ensuring they are properly set up and equipped.
Assist with various administrative tasks, including filing, photocopying, and scanning documents.
Collaborate with other staff members to ensure smooth operations and efficient workflow.
Requirements
High school diploma or equivalent.
Proven experience in a similar role as a legal receptionist or in a law firm.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficient in using Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion.
Exceptional interpersonal skills and the ability to work well in a team.
Professional demeanor and appearance.
Ability to multitask and prioritize tasks effectively.
Knowledge of legal terminology and the legal industry is a plus.
Benefits
Paid vacation and sick leave. Opportunity for additional training and advancement within the firm.