Executive Assistant

Belmont Recruitment are currently looking for an Executive Assistant to work with a Staffordshire-based Local Authority on a temporary basis. This is a full-time role working 37 hours per week (Mon – Fri) and involves mainly onsite working with some limited home working available.

The successful candidate will provide a full-bespoke professional EA service to the Managing Director of the Housing Association, and as required, members of the Management Board and the Senior Leadership Team.

Main Duties:

* Ensure an efficient and effective support, proactively anticipating needs and actions, working on own initiative with limited supervision to a high level of strategic and operational service.

* Be the principle point of contact for members of the Board and the SLT and proactively manage the flow of work through the office in the most effective way ensuring all queries are resolved, as far as possible, through own initiative or redirected.

* To effectively screen all incoming calls, visits and communications, initiating, drafting, co- ordinating and proof-reading replies to correspondence in a pro-active and timely manner with due regard to confidentiality, a customer centric approach, Data Protection and Customer Care policies.

* To manage the Managing Director’s mail and email through prioritisation, action under own initiative, redirection where appropriate and follow up to ensure that replies are within specified timelines.

* To proactively manage the Managing Director’s diaries ensuring that it is accurate and timely, arranging internal and external meetings, taking value judgements over entries, organising appropriate travel and hospitality and ensuring that relevant paperwork is available in a variety of sources according to requirements.

* To create, maintain and review the Managing Director’s team’s electronic and manual filing systems, research and retrieve information from specified and unspecified sources in accordance with information retention policies.

* To co-ordinate, administer, support and contribute to the weekly SLT operational business meetings and all other meetings e.g. JCC, Partnership Board and Unitas Boards.

* To facilitate the preparation and dispatch of confidential Board papers and ensuring agendas and agenda items meet board meeting cycle deadlines and ensuring actions are followed up.

* To develop and manage the Managing Director’s chase system ensuring that deadlines are met.

Essential Criteria:

* Previous experience of providing EA/PA support to senior management/directors.

* Previous experience of working within a Public Sector role, ideally within a Local Authority.

* Awareness of local government services and associated organisations, policies and procedures.

* High level keyboarding skills to enable production of accurate work to tight deadlines.

* Onsite working.

If this role is of interest to you, please apply with your up-to-date CV or contact Leah at Belmont Recruitment